Services Guide

The School of Graduate and Postdoctoral Studies (SGPS) invites you to review the information below to access our services.

If you have reviewed our Services Guide and still have questions, SGPS staff can also be reached by telephone Monday - Friday from 9:00 a.m. - 4:00 p.m.
519-661-2102 (General Inquiries) | 519-850-2341 (Admissions Inquiries)


Graduate admissions is a collaborative effort between SGPS and the graduate program.  SGPS maintains the graduate application service within the Student Center environment and performs an initial preliminary assessment for all submitted applications.  SGPS also provides staffing dedicated to helping applicants with any application-related questions.  

Programs review the SGPS-assessed applications and make decisions on who to admit and not admit to their program. They also determine program-specific requirements and setup such as deadlines to apply, required documents and additional information collected from the applicant.

New Students

  • Transcripts: please arrange to have your electronic copy sent to
  • Study permit: email a clear copy of your study permit to Chris Goff
  • Diploma: email a clear copy of your diploma to

Additional Resources



Graduate Application  

  • Location for applicants to create and submit an application 

Degree Program Listings 

  • Listing of all available graduate degree programs at Western 

How to Apply 

  • SGPS page summarizing applicant experience of applying to graduate school at Western 

Visiting Students 

  • SGPS page summarizing options for visiting students (students registered at another institution who wish to also participate in graduate education at Western) 

International Applicants  

  • SGPS page summarizing information relevant to international applicants to graduate study at Western  

New Students 

  • SGPS page summarizing information for incoming graduate students 

Student Academic Services

The School of Graduate and Postdoctoral Studies (SGPS) is home to a team that manages all administrative aspects of the graduate student experience throughout a student's time at Western. These services include admission deferrals, changes in registration, course enrollment, degree progression, and all the elements of thesis development.

  • Funding package questions: contact your graduate program
  • Course enrolment questions: contact your graduate program
  • Change of registration questions (e.g. part-time, leave of absence): contact your graduate program
  • Residency/tuition level changes (e.g. new permanent resident): email a clear copy of Confirmation of Permanent Residence (COPR) or other documentation to Kimi Maruoka
  • University Health Insurance Plan (UHIP) contact the UHIP office
  • Society of Graduate Students (SOGS) health plan contact SOGS
  • All other non-academic questions contact Student Experience

Additional Resources 

Resource Name 


Graduate Student Web Services Portal 

  • Portal for students to request changes in registration 

Leave of Absence Webpage 

  • Links to student portal and SGPS regulations 

Part-Time Status Webpage 

  • Links to student portal and SGPS regulations 

Voluntary Withdrawal Webpage 

  • Links to student portal and SGPS regulations 

Funding and Fees

In addition to providing funding support packages for our research-based graduate students, SGPS manages provincial, national, and international scholarships, in addition to a suite a donor-funded awards to help our graduate students access every funding opportunity available to them.

  • Tri-Agency (CIHR, NSERC, SSHRC) and Other National/International Awards & Scholarships contact Paula Menzies Cameron
  • Provincial and Donor Awards & Scholarships, including OGS/QEIIGSST contact Erin Daley
  • Preparing for Scholarship Competitions contact Paula Menzies Cameron
  • Student Center Payments contact Erin Daley

Office of the Vice-Provost

  • Schedule an appointment with the Vice-Provost/Associate Vice-Provost contact Ann Hoffer

Postdoctoral Services

The School of Graduate and Postdoctoral Studies (SGPS) administers all aspects of the appointment process, and manages the more than 300 postdoctoral scholars throughout their time at Western.  SGPS is the primary contact for all inquiries related to postdoctoral appointments, and also manages the Banting and Elevate-MITACS funding competitions.

  • Professional development, immigration, collective agreement, and general questions contact Mihaela Harmos


Office of the Vice-Provost

Linda Miller
Vice-Provost (Graduate and Postdoctoral Studies)
Phone: ext. 84607

Lorraine Davies
Associate Vice-Provost (Graduate and Postdoctoral Studies)
Phone: ext. 81335

Ruth Martin
Associate Vice-Provost (Graduate and Postdoctoral Studies)
Phone: ext. 84609

Ron Wagler
Director of Administration
Phone: ext. 84636

Candace Loosley
Administrative Coordinator

Connie Kyle
Administrative Assistant
Phone: ext. 88852

Ann Hoffer
Administrative Assistant
Phone: ext. 84607


Teri Hern
Manager, Graduate Admissions
Phone: ext. 84901

James Taron
Admissions Coordinator
Phone: ext. 85413

Briawna Taylor
Admissions Assistant
Phone: ext. 84610

Student Academic Services

Kimi Maruoka
Manager, Student Academic Services
Phone: ext. 84662

Krystyna Locke
Thesis Coordinator
Phone: ext. 83914

Chris Bell
Student Academic Services Coordinator
Membership Coordinator
Phone: ext. 83930

Chris Circelli
Program Coordinator (Graduate Program Design)

Chris Goff
Administrative Assistant
Phone: ext. 82102

Financial Support

Paula Menzies
Manager, Financial Support
Phone: ext. 84615

Erin Daley
Scholarship Coordinator
Phone: ext. 85191

Doctoral Professional Development

Julie Jonkhans
Doctoral Professional Development Coordinator
Phone: ext. 80326

Postdoctoral Services

Mihaela Harmos
Postdoctoral Services Coordinator
Phone: ext. 80468


Mark Wolfe
Manager, Communication
Phone: ext. 80112

Data Analysis

Crystal Middaugh
Senior Data Analyst
Phone: ext. 84619

Information Systems

Matt Dumouchel
Manager, Information Systems
Phone: ext. 82684

Tom Broniewicz
Web Developer, Information Systems
Phone: ext. 85705